Privacy Policy for Meeting Organizer

Last Updated: 23 July 2024

Meeting Organizer is owned by Sergei Suslov, based in Georgia. (referred to as "I", "Me", "Our" or "We"). As a customer of this service, you're a "User" or "You" according to this policy. The applications or any services offered by us will be referred to as "Meeting Organizer", "App", "Website" or "Service".

How does Meeting Organizer collect data about me?

Meeting Organizer collects data about you:

When you browse the Meeting Organizer website, https://meeting-organizer.app
When you install a Meeting Organizer application
When you connect Google accounts to the Meeting Organizer application
When you send support, privacy, legal, and other requests to us
When working with and researching current and potential customers

What data does Meeting Organizer collect about me, and why?

Meeting Organizer collects your ID and the ID of your workspace in Slack when you install the app and periodically after installation. Additionally, we collect email addresses of Slack users in your workspace to have a default email for all users, even if they have not configured their default emails in the App. We collect user and team IDs to identify users within our system and users’ timezones to show available time slots in the correct timezone.

Meeting Organizer collects Google authorization tokens when you connect a Google account on the configuration page of the App to look up events in your calendar and exclude occupied time slots from available periods to organize events. We collect the data about events you created to better understand our users and their needs and keep track of how many events have been created. This information is also used to check if you exceed your usage plan.

Meeting Organizer collects the data you enter on the configuration page, including:

Default email
Availability hours
Timezone
Email addresses of all calendars that you have connected

We do this to:

Parse calendar events for better time search
Check availability time for better time search
Add users to events using the configured default email

Meeting Organizer collects the data you enter on the configuration page, including:

Slack Permissions We Request

Write to chats (Slack documentation) to write informational messages to users.
Get the list of your workspace users (Slack documentation (users:read)/Slack documentation (team:read)) to keep track of who you can create events with.
Read your workspace users' emails (Slack documentation) to have a default email to organize events. The default email is set for all users of the app installation and equals the user's email in their Slack account.
Display slash commands (Slack documentation (commands)) for easier access to app features.

Google Permissions We Request (Google documentation)

userinfo.email: To see your primary Google Account email address for calendar identification.
calendar.events: To view and create events on your connected calendars.
calendar: To view the list of existing calendars.

User Rights to Delete Their Data

You have the right to request the deletion of your personal data. To do so, please contact us at the email address provided below under “How to contact us”.

Cookies Policy

We use cookies to perform authorization, and they are necessary to use the system. If you continue using the system, you agree to the use of these necessary cookies.

Disclosure of Your Personal Data

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

Comply with a legal obligation
Protect and defend the rights or property of the Company
Prevent or investigate possible wrongdoing in connection with the Service
Protect the personal safety of Users of the Service or the public
Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Detailed Information on the Processing of Your Personal Data

The Service Providers We use may have access to Your Personal Data. These third-party vendors collect, store, use, process, and transfer information about Your activity on Our Service in accordance with their Privacy Policies.

Analytics

We may use third-party Service providers to monitor and analyze the use of our Service.

Fathom Analytics

Fathom Analytics is a web analytics service: https://usefathom.com/legal/privacy

Email Marketing

We may use Your Personal Data to contact You with newsletters, marketing or promotional materials, and other information that may be of interest to You. You may opt-out of receiving any, or all, of these communications from Us by following the unsubscribe link or instructions provided in any email We send or by contacting Us.

Usage, Performance, and Miscellaneous

We may use third-party Service Providers to provide better improvement of our Service.

Sentry

You can find its privacy policy here: https://sentry.io/privacy

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page. We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Children’s Privacy

We are not directed to children under 16. We do not knowingly collect personal information from children under 16. If you become aware that a child has provided us with personal information without parental consent, please contact us using the contact details provided under the “How to contact us” heading below. If we become aware that a child under 16 has provided us with personal information without parental consent, we will take steps to remove such information and terminate the child’s account. If you are 16 or older, but have not reached your jurisdiction’s age of majority (such that you are able to enter a contract), you should only use the Service with permission from your parent or guardian.

How to contact us

Write to us at meeting-organizer.slack@proton.me.